Electronic Data Interchange (EDI) program

How ScanSource’s EDI Program Can Work for You

ScanSource’s Electronic Data Interchange (EDI) program is designed to benefit your business and help you be more efficient and productive. The document below provides complete details on the program. After reviewing it, please contact us to learn how you can become our trading partner and use EDI to exchange business documents. We look forward to growing our partnership with you.

Communication and Translation Requirements

Our transaction sets follow ANSI X12 Version 4010 and they are listed for customers and vendors. Our EDI software runs 24 hours a day, seven days a week, including holidays. We send and receive documents every 15 minutes, seven days a week. Other formats supported include XML, Flat File, Excel, RosettaNet and EDIFACT (for Europe).

Transactions Available to our Customers

• Customers send Purchase Orders (850 transactions).
• We generate Purchase Order Acknowledgments (855 transactions).
• We send Invoices (810 transactions) for shipments made.
• We send daily Inventory Product Reports (846 transactions).

Transactions Available to our Vendors

• We send Purchase Orders (850 transactions).
  
• Vendor generates Purchase Order Acknowledgments (855 transactions).
• Vendors send Ship Notices (856 transactions) and Invoices (810 transactions) for shipments made.

Communications Options

FTP is our preferred method of communication because it is a low cost and reliable method. We also support (s)FTP, SMTP, HTTPS, AS2 and VANs for exchanging EDI information. We use Sterling Commerce as our only VAN. We support the use of Interconnects between Sterling Commerce and the customer's VAN of choice. In addition, we utilize the ISA/GS ID’s indicated below for ftp communication.

Production ISA Qualifier/ID: 12/8642882432 **Please indicate a “P” in the ISA15**
Production GS ID: 8642882432

Test ISA Qualifier/ID: 12/8642882432 **Please indicate a “T” in the ISA15**
Test GS ID: 8642882432

ScanSource uses the following in the ISA Envelope:>

• Segment Terminator: ~
  
• Element Terminator: *
  
• Sub-Element Separator: >

How to Get Started

There are two different methods for making the partnership work:

1. Straight EDI - You have the technical capability and systems to translate your system’s data into a specified format, transmit it to us, receive data back, interpret it and post it into your system.
   
2. The EDI Bridge - You outsource the technical side of EDI and use a pre-packaged software designed to facilitate communication and translation of EDI documents from your existing accounting system. Learn more.

In either case, we’re confident you’ll use it as a competitive advantage.

If you are ready to implement EDI, let your sales rep know and they’ll get the process started. After you’ve done that, please review these materials and as we will use them moving forward.

1. Evaluate the appropriate document maps for Straight EDI or complete the EDI Bridge sign-up information, and our representative will contact you.
2. Complete appropriate agreements.
3. Together, we’ll agree on a timeframe, review plans and initiate the EDI set up and testing.

ScanSource EDI Contacts

Technical Questions – Jay Davis
E-Commerce Solutions Analyst

ScanSource
6 Logue Court
Greenville, SC 29615
Phone: (864) 329-8303
Fax: (864) 329-8226
jay.davis@scansource.com

Business Questions – Mike Hickey
Director of E-Commerce

ScanSource
6 Logue Court
Greenville, SC 29615
Phone: (864) 329-8232
Fax: (864) 329-8226
mike.hickey@scansource.com